STC Washington DC Chapter Competitions Entry Forms

Society for Technical Communication

Washington, DC Chapter

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Entry Forms & Instructions

• How Do I Complete the Entry Forms?
• Download the Entry Forms
• Competition Entry Form Instructions
• Description of the Competition Entry Form Instructions
• Entry Submission Form Instructions
• Additional Contributors Form Instructions

How Do I Complete the Entry Forms?

For all competitions: After downloading the entry forms, use the following instructions to help you complete the forms easily and accurately. The forms include the 2007-2008 STC International Competition Entry form, the 2007-2008 STC International Competition Entry Description form, and the Additional Contributors form.

Download the Entry Forms

Note: The 2007-2008 STC International Competitions' forms are used for both the chapter-level and international-level competitions.

Competition Entry forms (22K zipped .rtf file )
Additional Contributors form (10K zipped .rtf file )

Competition Entry Form Instructions

Identify the type of competition and the competition category that are appropriate for your entry.
If you want to submit an entry in two competitions (for example, in both the Technical Art and the Technical Publications competitions), you must complete separate forms and pay separate fees for each competition.
Obtain an original of the competition entry and make four copies. If the category appropriate for your entry has any special requirements (for example, posters must be mounted), each copy must fulfill the requirements.
Fill out the Description of the Competition Entry form (the first two pages of the STC Annual Competition Entry Forms file). See Description of the Competition Entry Form Instructions.
Fill out the Entry Submission form. See Entry Submission Form Instructions.
If you need more than three certificates (if there are more than three contributors), fill out the Additional Contributors form. See Additional Contributors Form Instructions.
Determine the entry submission fee, then make a check payable for this amount to STC WDC Chapter or submit your payment through PayPal. (For the fee structure and how to pay, see Fees and Payment).
Make four copies of the Description of the Competition Entry form and four copies of the Entry Submission form.
Distribute the copies of the forms as follows:
1. Attach the completed original forms (the Description of the Competition Entry form and the Entry Submission form) to the check or the proof of PayPal payment.
2. To each copy of the entry that you made in step 2, attach one copy of the Entry Submission form and one copy of the Description of the Competition Entry form.
3. Keep the original competition entry for your records, and keep with it the remaining copies of the Entry Submission form and the Description of the Competition Entry form.
If your entry is in online format and it uses nonstandard hardware and/or software (as defined in General Information.doc), include a copy of the hardware/software with each copy of the entry.
Gather the following items in one package:
- Check/proof of payment, with attached forms
- Three copies of the entry, with attached forms
- Any required nonstandard hardware/software
Submit the package as described in Delivery Instructions.

Description of the Competition Entry Form Instructions

Fill in the entry's title.
Critical. Enter the entry title as you would like it displayed on an award certificate.
Select the competition you are entering.
Type the appropriate category for the entry from the respective Online Communication Competition, Technical Art, and or Technical Publications Competition categories. Enter the following additional information if needed: page count (for Technical Publications) and number of pieces (for Technical Art).

Fill in page count and number of pieces for the individual entry (not the number of copies of it), so that the Entries Manager can make sure your entire entry arrived safely and that judges will have all components of your entry. For example, if your entry is a 250-page book in the Technical Publications competition, you enter 250 in the Page Count box. If your entry is a suite of manuals, enter the total page count and the number of volumes in the suite.
For online entries in the Technical Art competition and for all entries in the Online Communication competition, specify:
- Medium of submission
- Whether the entry uses sound or not
- Operating systems on which the entry can run
- Software needed to run the entry
  Critical. If viewing and running the entry requires other software (apart from the one listed in the requirements for the judges computers), you must include it with your entry. If you are submitting a 3.5-inch diskette, indicate on your entry form and the diskette whether it is formatted for Windows or Mac.
- Type of monitor required to view the entry
- Tools used to create the entry
- URL of the entry (if appropriate). If the URL is on a secure network, note the user and password needed to access the URL.
- Preferred browser
- Instructions for installing the entry
  Critical. If a judge does not know how to install your online entry, it may not be judged. Make sure to provide enough information so that the judges can thoroughly judge your entry.
On page 2, repeat the entry's title and category.
Type the additional information about the entry: target audience, purpose, and any other information that you wish.
Critical. If a judge does not know the purpose and intended audience for the entry, then your entry may be misjudged or the judges' feedback will not be helpful to you. Make sure to provide enough information so that the judges can accurately evaluate your entry.

Entry Submission Form Instructions

Fill out the Entry Submission Form.
Fill in the entry's title.
Critical. Enter the entry title as you entered it on the Description of the Competition Entry form.
Select the competition you are entering.
Enter the contributor names (up to three) as you would like them displayed on an award certificate. Also, indicate whether the contributor is an STC member, nonmember, or student.
If your entry wins an award, each contributor listed on the Entry Submission Form will automatically receive an award certificate. The certificates do not record the name of the submitter.

While local chapter competitions determine the number of contributors they will allow per entry, no more than three contributors may be listed for an entry that goes on to the international level.

In the WDC competitions, if you have more than three contributors, use the Additional Contributors form (10 K zipped .rtf file ) provided for the WDC competitions to list additional names or organizations that you want included in the chapter-level awards banquet booklet. The contributors' names should be as you want them to appear in the awards banquet booklet. (Note that extra contributors will be acknowledged at the local competition level only.)

Note: Extra certificates for additional contributors, clients, or corporate copies may be ordered if your entry wins a chapter-level award. An order form will be included with the award announcement letter.

Company or Individual? If you are undecided as to whether to specify your company name or individual contributors, keep in mind that the goal of STC's competitions is to give credit and recognition to individuals rather than departments or organizations. Therefore, STC prefers that individuals be named as contributors. However, because collaborative teams often produce works of technical communication, it is acceptable to cite a department or organization as a contributor. For more information, please see the FAQ.
In the section Submitter's contact info, enter information about the submitter. Provide the name, email, and phone numbers of the submitter. You can also provide the name of the company and the mailing address.
The submitter's contact information is the contact information for the submitter (often a superior in the contributors' organization). It will be used for all competition correspondence. Although it is not required, we recommend providing a street address. Also indicate whether the submitter is an STC member, nonmember, or student. This affects the entry fee that you pay.

Note: A submitter does not have to be one of the contributors—but if you are a contributor, include your name as one of the three contributors below. As the submitter, you will not receive a certificate; you will receive all further correspondence.)
Sign the Entry Submission Form.

Additional Contributors Form Instructions

Fill in the entry's title, category name, and category number.
Critical. Enter the entry title as you would like it displayed on an award certificate. Select an appropriate category for the entry from the respective Online Communication Competition, Technical Art, and or Technical Publications Competition categories and enter the number and name here.
List additional contributors for the entry.
Additional contributors are for chapter-level award recognition only. You may include additional team members, clients, or corporate groups, departments, or other organizations that you want included in the chapter-level awards banquet booklet. The contributors' names should be as you want them to appear in the awards banquet booklet.

Extra certificates for additional contributors, clients, or corporate copies may be ordered if your entry wins a chapter-level award. An order form will be included with the award announcement letter.

Online Communication Competition • Technical Art • Technical Publications Competition

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