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Information for Entrants

Competitions Home • Entrants Information • Entry Rules • Categories • Entry Forms & Instructions
Schedule • Fees & Payment • Delivery Instructions • Final Packaging Checklist • Contacts • FAQs

Competitions

Final Packaging Checklist

Before Packaging Your Entry or Entries, Did You…

  • Fill in the Entry Submission form completely, specifying:
    • The submitter and at least one contributor?
      (You may list up to three contributors on the form.)
    • The contributor names exactly as they should appear on an award?
    • The entry title exactly as it should appear on an award?
    • A street address for correspondence?
  • Fill in the Description of the Competition Entry form completely, specifying:
    • The entry's title and category?
    • The purpose, audience, and related information?
    • The tools used and installation instructions for online entries?
  • Specify additional contributors on the Additional Contributors form? (Additional contributors are for local award recognition only.)
  • Print information neatly or fill the forms in online.
  • Sign your Entry Submission form?
  • Keep one copy of all the forms for your records?

When Packaging Your Entry or Entries, Did You…

  • Ensure you have five (5) copies of your entry to send to the competitions?
  • If your entry has multiple parts (such as a folder with multiple brochures in it), consider enclosing each copy of the entry in its own envelope to ensure that all the parts are kept together for the judges. Also, on the entry form, list the parts that should be present.
  • If you must submit an entry without a part (such as a user manual that is missing a registration card), mention in the description of the entry that the part was deliberately not provided rather than overlooked.
  • Ensure you have the signed original and four (4) copies of all your entry forms? (You will keep a fifth (5) copy of the entry forms for yourself). Please print your entry forms using one side only of the page.
  • Attach the original signed Entry Submission form, Description of the Competition Entry form, and Additional Contributors form (if applicable) to one of the five (5) copies of your entry?
  • Attach a copy of the Entry Submission form and a copy of the Description of the Competition Entry form to each of the remaining four copies of your entry?
  • Pack five (5) copies of your entry with the original signed entry form attached to one copy and does each of the remaining four (4) copies have a set of forms attached to it?
  • Include a copy of the PayPal payment receipt? (Credit card payments may be made through our secure PayPal link.) Or include a check made payable to STC Washington DC Chapter in U.S. funds? (Submissions without payment will not be accepted or returned. Purchase orders are not accepted.)

    We accept payment by check (personal or business), money order, or PayPal. Using PayPal allows you to pay with a credit card. If you choose to pay with PayPal, be sure to enclose a copy of the receipt with your entry. Annotations on the receipt can be very helpful to ensure that we record your payment information accurately.

  • Include prepaid packaging if you want your entry returned to you?

When Sending Your Entry or Entries, Did You…

  • Send them to the following address?

    Janet Scharp
    The UPS Store #0518
    Box 114
    344 Maple Avenue West
    Vienna, VA  22180-5612
    U.S.A.

  • Arrange for them to arrive by 7 p.m. Eastern Time, Friday, 13 November 2009?
  • Arrange for delivery confirmation if applicable?

Competitions Home • Entrants Information • Entry Rules • Categories • Entry Forms & Instructions
Schedule • Fees & Payment • Delivery Instructions • Final Packaging Checklist • Contacts • FAQs

Corporate Sponsorship • Chapter Partnerships & Sponsorships • Corporate Sponsors Recognition • Previous Sponsors
Membership • Donations Wish List • Scholarships

Last modified Friday, 26-Feb-2010

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